NORDIC MEDICAL CENTER
To accurately maintain and organize Admin and Human Resources files, records, and documentation.
Assist the Admin team in the timely management of communications; including written, telephone, email, and voicemail.
Compose and edit letters, documents, emails, proposals and ensure follow-up with those that require answers, responses, and written replies.
Organize meetings and arrange venues, hotel bookings and ensure that the necessary equipment is available at these venues, if and when necessary.
To professionally represent the organization at sector networking events
To liaise positively and professionally with colleagues and visitors.
Do not decide/change on given priorities.
Ad-hoc update about the progress on the different assigned tasks, follow-up on deadlines and deliverables.
Respond to messages within a realistic and appropriate turnaround time.
Takes minutes from the meeting when requested.
Propose and provide office support services in order to ensure efficiency and effectiveness within the function of general administration.
Provide clerical support to the HR department.
Conduct or assist with new hire orientation
Assist with monthly payroll process
Assist the HR department with assessing training needs, planning sessions, and keeping track of training.
IT Skills, including use of ICT packages i.e. Word, Excel, PowerPoint, Outlook
Strong interpersonal skills with an approachable personality
Excellent letter writing and organizational skills
Detail-oriented to ensure accuracy and quality across all tasks
Ability to resolve complex administrative and Human Resources problems independently and perform tasks that are diverse and advanced
Demonstrate the highest level of ethics, integrity, and ability to maintain confidentiality at all times with all situations and documentation
Good knowledge of database systems and processes
Good understanding of Health & Safety
Ability to work under pressure to agreed deadlines and adapt to change
Ability to prioritize
Ability to work in a flexible manner – out of hours as required
Fulfill all tasks on time and with the highest quality
Excellent written English and the ability to communicate at all levels
A commitment to promoting and protecting equality of opportunity;
Requirements: Education and Experience
Minimum of Bachelor’s Degree
3 years previous experience in a similar Admin and HR assistant role
How to Apply
Applicants should write HR and ADMIN ASSISTANT on the subject line of their application email.
Only shortlisted candidates will be contacted. If you are interested to apply please send your CV and application letter to email@example.com
To apply for this job email your details to firstname.lastname@example.org